We’re only a little over a month into 2019 and already books are arriving on our shelves with a 2020 copyright date. Having dealt with more than a few records where catalogers struggled with ©2019 while it was still 2018, I thought I’d take a moment to offer a refresher on how to deal with post-dated publications.
One of the basic tenets of RDA is to “take what your see.” And this make sense when you think of describing a resource several years after its publication. If there’s nothing on the item in hand to say it actually came out the year prior to the copyright date, you’re not going to describe it that way in, say, 2024. To identify that resource correctly in the future, you need to use what’s on the item to describe it.
It’s also important to note that a copyright date is NOT the publication date. In fact, a stated publication date outranks the copyright date when they conflict with one another. A book with statement that says “Published in 2018” accompanied by a 2019 copyright date is rightly 2018 in field 264 1 subfield c. To be helpful, the copyright date can (and should, IMO) be transcribed in the 264 4 subfield c. But a publication date derived from the copyright date is only inferred (that’s why it’s placed in brackets 🙂 )
Finally, if you need the opinion of a higher authority than me…
The second instruction in LC-PCC-PS for RDA 220.127.116.11 (Date of Publication not Identified in a Single-Part Resource) tells us:
“If the copyright date is for the year following the year in which the publication is received, supply a date of publication that corresponds to the copyright date.”
So until you receive your first ©2021 book…happy cataloging!
Barbara Satow, Cleveland Public Library
A big thank you to everyone in the Ohio library community who attended the OLC’s chapter conferences and especially to those who presented programs at them.
The Technical Services Division sponsored a number of programs at the chapter conferences this year, and if you attended and wanted a copy of the slides use by the presenters, or missed the programs and want a look at what was covered, we’ve uploaded them here to the OLCTSD blog.
I asked the Online Audio-Visual Catalogers (OLAC, Inc.) listserv for suggestions regarding what a cataloger who would like to learn to catalog DVDs & Blu-rays in RDA.
Here is a comprehensive list of the recommended online resources. The suggestions pointed to two kinds of resources — documents on cataloging used by particular institutions, and slides used at various presentations.
Stanford’s templates for records covering various common situations, such as a single film on DVD, a compilation with no collective title, etc., along with discussion of the MARC tags and applicable RDA and PCC guidelines. This document is also available in the RDA toolkit under Tools/Workflows/Global workflows/Stanford Video Cataloging.
Special Library Cataloging (SLC) also has made their “cheat sheets” publicly available, and these include a general Video sheet, as well as format-specific sheets for DVDs and Blu-rays.
Slides from a 2013 presentation given by Susan C. Wynne, giving a step-by-step walk-through of cataloging a DVD. <update: here is the presentation with audio!>
Slide notes from a 2013 presentation by Cathy Crum and Bill Shrout on using RDA for various non-book formats, with plenty of examples:
Slides from a 2012 OLAC presentation given by Jay Weitz, with helpful illustrations:
Although no-one mentioned this in response to my query, I would be remiss if I did not mention Bobby Bothmann’s excellent presentation given at the 2014 Ohio Library Council Technical Services Retreat, which also provides a walk-through on cataloging a DVD.
Robert Bothmann’s programs at the 2014 OLC Technical Services Retreat on cataloging non-book materials in RDA were well-attended and well-received. Many attendees asked for a link to his slides, and they are available here:
Sevim McCutcheon of the Kent State University Library presented a program called “RDA basics for copy catalogers” at the Ohio Library Council’s Northeast Chapter. As the title suggests, this program was a “crash course” in RDA and was aimed at helping copy catalogers recognize RDA records and verify that they match the item in hand by comparing the transcribed fields in MARC records created according to AACR2 and RDA.
The Powerpoint presentation for her program is here and a helpful document for copy catalogers (which includes some agency-specific instructions for Kent State staff) is here (PDF file).
Kent State took part in the early testing of RDA and has generously shared their training materials. You can find them here.
The materials include general overviews of RDA with examples, PowerPoints on cataloging specific formats in RDA, and links to useful articles and web sites.
The Action Council has updated its cataloging “cheat sheet” posters. These posters provide concise examples of up-to-date MARC coding for a variety of formats, and are formatted to be printed on legal size paper for quick reference. You can download the PDFs here. The posters reflect current best practices for cataloging according to the AACR2r rules.
Yes, the Action Council intends to produce similar posters for cataloging various formats according to the RDA rules. Stay tuned!
The Library of Congress has made their RDA training materials available on their website, here.