Tag Archives: RDA

What year is it?

We’re only a little over a month into 2019 and already books are arriving on our shelves with a 2020 copyright date. Having dealt with more than a few records where catalogers struggled with ©2019 while it was still 2018, I thought I’d take a moment to offer a refresher on how to deal with post-dated publications.

One of the basic tenets of RDA is to “take what your see.” And this make sense when you think of describing a resource several years after its publication. If there’s nothing on the item in hand to say it actually came out the year prior to the copyright date, you’re not going to describe it that way in, say, 2024. To identify that resource correctly in the future, you need to use what’s on the item to describe it.

It’s also important to note that a copyright date is NOT the publication date. In fact, a stated publication date outranks the copyright date when they conflict with one another. A book with statement that says “Published in 2018” accompanied by a 2019 copyright date is rightly 2018 in field 264 1 subfield c. To be helpful, the copyright date can (and should, IMO) be transcribed in the 264 4 subfield c. But a publication date derived from the copyright date is only inferred (that’s why it’s placed in brackets 🙂 )

Finally, if you need the opinion of a higher authority than me…

The second instruction in LC-PCC-PS for RDA (Date of Publication not Identified in a Single-Part Resource) tells us:
“If the copyright date is for the year following the year in which the publication is received, supply a date of publication that corresponds to the copyright date.”

So until you receive your first ©2021 book…happy cataloging!

Barbara Satow, Cleveland Public Library

1 Comment

Filed under Uncategorized

RDA, LRM, and Agents in Wonderland

Illustration by John Tenniel

RDA Toolkit, the paid online portal to the Resource Description & Access standard, is undergoing its first major redesign and enhancement since the website debuted in 2010.  The RDA Toolkit Restructure and Redesign (3R) Project was first announced in October 2016, with rollout of the revamped site originally slated for April 2018.  But as can happen, “unexpected obstacles” have pushed the target date back to June 13, 2018, at the time of this post.

Beyond retooling the look and feel of the site, the 3R project is also expected to incorporate elements of IFLA’s Library Reference Model (LRM) into RDA standards.  One proposed LRM change gleefully anticipated by catalogers at my public library concerns the treatment of fictional characters.  Since 2013, RDA has permitted the names of fictitious and legendary characters to be used as “creator” access points in bibliographic records, a practice patently discouraged under AACR2 “main entry” guidelines.  In addition, under current RDA guidelines new and existing fictitious characters are established (or can be converted) in the name authority file in the same manner as real persons, using MARC 100 field rather than 150 with no special qualifier, to facilitate use of their names as descriptive access points.

While a welcome change in certain cases—think Geronimo Stilton—this has also resulted in lots of inconsistent copy cataloging and massive amounts of bibliographic and authority file maintenance to change entries.  One recent, dubious example was a change to author tracings for the popular “Dear Dumb Diary” series:

100  Benton, Jim [real guy]
650  Kelly, Jamie (Fictitious character)

was changed to:

100  Kelly, Jamie
700  Benton, Jim [despite the fact that Benton is still named prominently in the works]

In a nutshell, our best understanding in LRM-speak is that, come 2018, only “agents” may be authorized as creators, and only real human beings/persons can be agents.  (This relates to concepts such as “nomen,” “res,” and other Latin terms I swear we were trying to stop using…. )  There’s also speculation that authority records modified under RDA may need to be updated yet again, to ensure that a fictitious character is clearly identified as such somewhere in the authority record if they’re not a real human being.  Job security!

Meanwhile, we’ll continue to look forward to unwrapping the shiny new RDA Toolkit promised in 2018, and trying to figure out whether Bain or Fletcher really authored the “Murder, She Wrote” books.  Happy solstice!

– Michael Christian-Budd

Leave a comment

Filed under Cataloging

OLCTSD 2015 post-chapter conference round up

A big thank you to everyone in the Ohio library community who attended the OLC’s chapter conferences and especially to those who presented programs at them.

The Technical Services Division sponsored a number of programs at the chapter conferences this year, and if you attended and wanted a copy of the slides use by the presenters, or missed the programs and want a look at what was covered, we’ve uploaded them here to the OLCTSD blog.

RDA without Tears (MS Powerpoint slides)

OMG it’s RDA (MS Powerpoint slides)

 It’s Electric! slides (Google Drive presentation)

It’s Electric! handout (Google Drive document)


-Mike Monaco

Leave a comment

Filed under OLC Events, Professional Development, Uncategorized

Cataloging DVDs and Blu-rays in RDA

I asked the Online Audio-Visual Catalogers (OLAC, Inc.) listserv for suggestions regarding what a cataloger who would like to learn to catalog DVDs & Blu-rays in RDA.

Here is a comprehensive list of the recommended online resources.  The suggestions pointed to two kinds of resources — documents on cataloging used by particular institutions, and slides used at various presentations.

Workflow documentation:

Stanford’s templates for records covering various common situations, such as a single film on DVD, a compilation with no collective title, etc., along with discussion of the MARC tags and applicable RDA and PCC guidelines.  This document is also available in the RDA toolkit under Tools/Workflows/Global workflows/Stanford Video Cataloging.

Special Library Cataloging (SLC) also has made their “cheat sheets” publicly available, and these include a general Video sheet, as well as format-specific sheets for DVDs and Blu-rays.


Slides from a 2013 presentation given by Susan C. Wynne, giving a step-by-step walk-through of cataloging a DVD.  <update: here is the presentation with audio!>

Slide notes from a 2013 presentation by Cathy Crum and Bill Shrout on using RDA for various non-book formats, with plenty of examples:

Slides from a 2012 OLAC presentation given by Jay Weitz, with helpful illustrations:

Although no-one mentioned this in response to my query, I would be remiss if I did not mention Bobby Bothmann’s excellent presentation given at the 2014 Ohio Library Council Technical Services Retreat, which also provides a walk-through on cataloging a DVD.

–Mike Monaco

Leave a comment

Filed under Cataloging

Cataloging moving images and sound recordings in RDA

Robert Bothmann’s programs  at the 2014 OLC Technical Services Retreat on cataloging non-book materials in RDA were well-attended and well-received.  Many attendees asked for a link to his slides, and they are available here:

Audio: https://link.mnsu.edu/rda-audio-olc
Video: https://link.mnsu.edu/rda-video-olc

Leave a comment

Filed under Cataloging

RDA basics for copy catalogers

Sevim McCutcheon of the Kent State University Library presented a program called “RDA basics for copy catalogers” at the Ohio Library Council’s Northeast Chapter.  As the title suggests, this program was a “crash course” in RDA and was aimed at helping copy catalogers recognize RDA records and verify that they match the item in hand by comparing the  transcribed fields in MARC records created according to AACR2 and RDA.

The Powerpoint presentation for her program is here and a helpful document for copy catalogers (which includes some agency-specific instructions for Kent State staff) is here (PDF file).

–Mike Monaco

Leave a comment

Filed under Cataloging, OLC Events

RDA training materials from the Kent State University Libraries

Kent State took part in the early testing of RDA and has generously shared their training materials.  You can find them here.

The materials include general overviews of RDA with examples, PowerPoints on cataloging specific formats in RDA, and links to useful articles and web sites.

–Mike Monaco

Leave a comment

Filed under Cataloging, Professional Development

Cataloging posters available!

The Action Council has updated its cataloging “cheat sheet” posters.  These posters provide concise examples of up-to-date MARC coding for a variety of formats, and are formatted to be printed on legal size paper for quick reference.  You can download the PDFs here.  The posters reflect current best practices for cataloging according to the AACR2r rules.

Yes, the Action Council intends to produce similar posters for cataloging various formats according to the RDA rules.  Stay tuned!


–Mike Monaco

1 Comment

Filed under Cataloging

RDA training materials at the Library of Congress web site

The Library of Congress has made their RDA training materials available on their website, here.

–Mike Monaco

1 Comment

Filed under Cataloging, Professional Development